Outsourcing FAQ: Your Questions Answered

Frequently Asked Questions

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What are some examples of business tasks that fall beneath professional services?

Professional services is indeed a broad umbrella as our capabilities extend across various industries and lines of business. Many roles that require specialized training to help keep your business running day-to-day, but come with significant costs for full-time in-house staffing, can be outsourced as a flexible service line. If you have any additional pain points beyond the traditional customer support needs, we can work with you to find the right talent to service as an extension of your team and flexibly cover that business gap.

Can your services accommodate a multilingual customer pool?

Yes! All of our services come in 10+ languages! Thanks to the multinational and multicultural nature of our worldwide teams, we’re able to facilitate communication in the most comfortable language for your team, your customers, etc.

Are there any additional costs that would apply outside of the standard rates you charge?

There are no hidden costs when you work with us. Pricing is flat, transparent, and all-inclusive, regardless of specific SLA conditions.

Since you have global teams over multiple time zones, how is client communication handled?

We can hold virtual meetings with your company either daily, weekly, or monthly. These sessions are for discussing your Ninjas’ performance, coaching opportunities, trends, and any other relevant subjects. They will happen during your standard operating hours. The frequency of these meetings will depend on the needs of your business, but generally we suggest weekly meetings in the first 90 days, and then move to bi-weekly. Direct access to your outsourced team is also going to be provided via the “Koka Client Portal”. Koka is your one stop digital hub for convenient communication with Ninjas.

- Visibility into SLAs and KPIs.
- Direct access to your SupportNinja team.
- Insight into SOWs and change orders.
- Visibility into the tasks performed by your team.
- Sign documents electronically.
- Data presentation for validation.
- Ability to make approvals and set deadlines.
- Audio & video meetings.
- Groups & topics.
- Make transactions.
- And more!

How fast can customer-facing services get up and running?

For services like customer support or technical support, we offer an up to 60 days comprehensive training package. This includes both soft skills and hard skills, making sure that our Ninjas are as knowledgeable as possible when they get in action.

What is the team lead to agent ratio?

We typically recommend one embedded team lead per ten ninjas, however, this might adjust depending on the nature of the project, type of service line required, and scope of the support needed. We also recommend having one dedicated QA specialist to work in conjunction with our in-house QA team for optimal results.

Are you experienced with outsourcing business processes in the XYZ industry?

Our clients come from all walks of business. Since 2015, we’ve successfully met and exceeded expectations across highly different fields. Examples of our client’s sectors: eCommerce, Banking/Fintech, SaaS, Healthcare, Delivery/Rideshare, Digital Marketing, Private Equity/V.C. Baked Companies.

Do you offer any outsourcing models where I can retain more control over daily operations, instead of passing everything over to you?

Yes! If you’d like to stay more “hands-on”, you’re still in the right place. We can provide a list of pre-vetted candidates that you interview and pick yourself. Then, those Ninjas are essentially added to your existing team. They’re still on our payroll, and you pay us just a flat fee, but you’ll manage them directly. Like our “regular” outsourcing model, this offer also includes 24/7 IT & HR support for your company, in 10+ languages!